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Since EDI started to get popular it has been many years and throughout all this time, there had been many EDI Software packages out there allowing companies to use EDI effortlessly.

In an EDI Software there are a couple of components that are essential to the success of the EDI Software answer in the organization. In this article I will focus on some on the primary elements that every EDI software package must have in order to offer the user a good experience and actually be used by company EDI Administrator or one of the company sophisticated user who is in charge of the EDI transactions, sending and receiving and the entire process involved in it.

-    Mapping
-    Translation
-    Validation
-    Import/Export
-    Reporting
-    Documents Turn Around

EDI Mapping

When we talk about EDI Mapping we talk about pointing on different elements in the EDI file as a supply data and setting their corresponding location objects. Location objects can be fields in a text file, columns in an Excel file or what ever file structure you choose to use.

EDI Translation

EDI Translation is the option to read one worth and set another worth as result of some translation setting we used during the software installation or later. For instance a user can determine that each time that he see Qualifier ID 08 and then Qualifier worth then he desires to set that Qualifier worth as DUNS number.

EDI Validation

EDI Validation is the procedure of making sure that all the data in the EDI file are right, sitting in the appropriate location, that mandatory elements are not missing and that element that are from a list of feasible worth for that particular dictionary id, are correct.

The file in the right format and adhere to the guidelines of the EDI Version and standard.

EDI Import and EDI Export

EDI Import and EDI Export is the procedure of importing data from a text file/excel file or any other file format used by the organization into EDI file structure, export is the exact same but the other way around. This option is important in case the user require some interface with his/her ERP software an many of these ERP software packages have Import/Export routing, so in order to integrate between the two software packages, the user can import and export data between the ERP and the EDI software packages.

EDI Reporting

EDI Reporting is the option to view reports on the transactions activity on a offered time frame. That way an EDI Administrator can see how many EDI Transactions went through, how many of every document type, how many were with errors and more...

Every EDI software has its personal set of EDI Reports, but the primary point is that it has to give the EDI Administrator some tools to look at the EDI Activity in the organization so he can determine on what type of action to take in different scenario, for instance if he receive too many transactions with errors.

EDI Documents Turn Around

EDI Documents Turn About is the component when user take an EDI document like Buy Order (850, 875) and creates an Invoice of it, saving the user time and typing errors.

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